The goal of this agreement is to provide a fair and equitable framework within Michigan Flower Barn, which allows all of us to thrive in a community marketplace. The outline of the contract follows a standard vendor agreement with consideration for both the business and its members, supporting a welcoming environment while focusing on collaboration and sustainable growth. If you have any questions or concerns about the terms detailed below, please give us a call – we are more than happy to discuss any items with full transparency.

2024 Farmer Agreement


Membership Terms

This membership agreement is a contract made and entered by Brown Family Farmstead, LLC doing business as Michigan Flower Barn (“MFB”) and the Farmer. Any individual, partnership, limited liability company, association, person, or legal entity engaged in the business of selling or purchasing locally grown floral products in Michigan is accepted to apply. Admission to membership is not a right and shall be determined at the sole discretion of the MFB Board of Directors. All members are required to pay a membership fee and execute this Agreement to participate as a MFB member for the 2024 season.

Membership under this Agreement as a Farming Member is for one season, which begins in April 1st and ends on December 1st, 2024. Membership shall expire at the end of the season and do not automatically renew or transfer into a new season. All members are required to pay a non-refundable membership fee before the start of the market season. No member has the right to sell, sublease, transfer or permit any other buyer to use their market membership pass. 

Commission Structure

The MFB charges a 30% commission of total Gross Sales from each farming member, applied to each product per-order; online or in-person. Gross Sales for purposes of calculating the commission fee is defined as: all income earned by Member for all sales made at MFB prior to any and all expenses and deductions, but after accounting for any returns and discounts. This fee is used to cover wholesale business model services and expenses.

Membership procedures & Requirements

Michigan Flower Barn is committed to local, sustainable and organic agricultural production. We support these values by having farmers who share this philosophy sell their products through our wholesale marketplace. We expect all members to join us and commit to selling through the length of their membership pass. All MFB farming and buying members are are required to thoroughly understand and follow MFB procedures to provide a successful and consistent marketplace experience for all.

As a MFB farming member, you are committed to selling your own products through MFB to wholesale customers. You are the producer of all goods being sold at the MFB Market. Distributed or brokered goods will not be accepted. You are committing to selling high-quality floricultural products and crops. We ask that you accurately communicate product information for the season so we can provide advanced purchasing updates to our buyers, while also avoiding product redundancy among other farmers. If there are any major changes to your crops after you’re approved please let us know as soon as possible so we can update our expected inventory.

You are required to use sustainable growing practices wherever possible, all growing methods and ingredients used on your application are qualified as sustainable or organic and do not include harmful chemicals. Farming members agree to one onsite tour of your farm by the MFB manager or a staff member on an as-needed basis. The MFB manager will request an onsite visit with a minimum of a one week notice.

Regular attendance is expected by all farmers. Any member committing to a full season pass is required to sell their products for the full season Starting in May through October (or the first frost). We allow for up to 8 missed market weeks for full season members. Partial-season member passes are required to provide 100% attendance and participation through their selected weeks. Whether you are missing a week due to personal reasons or product shortages (mother nature), please contact MFB a week prior to your missed market date or as soon as possible. This is critical as our farmers are what makes up the market and our shopping customers will require consistency. If there is any reason you’re going to miss more than 8 market dates, please contact the MFB management team to discuss further.

All farmers are required to delivery their products each Wednesday between 7:30-8:30 am at MFB. It is strongly encouraged that you arrive with plenty of time to unload your products before the Market opens at 9 am. All products for online orders and pre-orders must be checked in by an MFB staff member before you leave. Late arrivals, after 8:30 am, from any farmer will result in a membership violation. Any open stock inventory that was not purchased in-person can be picked up from anytime after 1 pm on Wednesday, you will be notified via email if you have products remaining. Anything not picked up by Thursday morning will be composted.

The MFB staff and management expects all participants to be honest and to conduct themselves in a courteous and friendly manner with other members, staff, and shoppers. All MFB participants and their staff are expected to conduct themselves in a manner that contributes to a positive experience for our entire team and customers.

MFB is committed to an environment in which all individuals are treated with respect and dignity. Every individual has the right to work in a professional atmosphere that provides equal employment opportunities and prohibits discriminatory practices. We expect all members, staff and representatives participating or visiting MFB to be professional and welcoming. No member shall refuse to permit the purchase of any product or service based on race, religion, color, gender, political affiliation, sexual orientation, national origin, sex, age, gender-identity, height, weight or mental/physical ability. Harassment in person or online, in any form will not be tolerated.

Smoking in or on the property of MFB is prohibited. Any member believed to be under the influence of drugs and/or alcohol resulting in damaging behavior or acting in an unprofessional manner will result in membership suspension.

Product Sale Requirements

Farmers are required to thoroughly understand the MFB online platform and keep their account updated each week with accurate inventory. Products have the opportunity to be sold through three outlets within the MFB platform; Each Monday through the online store, each Wednesday at the MFB market as open stock for in-person shopping and through the MFB online pre-order fulfillment form.

All products (floral and foliage) should be provided for to purchase in growers’ bunches. Growers’ bunches are recommended as an average of 10 stems per bunch, depending on the product type. The only exclusion to this applies to pre-ordering fulfillment that may require more or less than an average growers bunch.

Product photos and descriptions must be accurate and completed for each flower and foliage type. All photos and content posted to the MFB farming account must owned by the farmer. In the event the farmer does not have their own product photo, they may use a free stock image, until their own photo is taken and uploaded. MFB will remove any copyright images that do not belong to the farmer. All photos must be high-res images that show a full view of the flower type and stem length. The description for each item must include the stem count per bunch, stem length and a color/shade of the product.

Any products (flowers and foliage) listed on the web-store for online shopping each Monday is required to have NO LESS than 3 grower bunches of per-type for inventory. Per-type of any product refers to a single variety and color of a flower or foliage type (example: 3 bunches of oklahoma salmon zinnas is one type vs. 1 bunch of oklahoma salmon and 2 bunches of oklahoma ivory are not one type). We suggest bringing an additional 20% of product based on what you sold during Monday online sales for open stock shopping to the Wednesday Market. Open stock inventory for Market shopping is not required to meet the 3 bunch minimum.

Please reference the MFB Pricing Guide for average stem count and the wholesale price range for products. Each member is required to set their own pricing and SKU for each product and manage their inventory through their online account.

Each farmer is required to provide their own buckets for transportation to and from MFB. We will provide adequate buckets with clean water for all bunches to be stored in prior to pickup/delivery to the customer and/or sold on the Market floor. MFB staff is not responsible for preparing your inventory for open stock Market shopping, all bunches must be properly marked with a SKU (that is also listed on your account) and price prior to arrival. Any bunches not properly labeled (or listed on the farmer account) with a SKU and price will be removed from the Market floor.

We understand that working with mother nature will result in unexpected inventory discrepancies or loss at any time, we require that any changes to your pre-purchased products must be communicated via phone or email to the MFB manager by Tuesday at 8pm, to allow for proper communication to any buyers about changes to their order before pickup/delivery on Wednesday. Farmers who arrive to MFB on Wednesday without pre-purchased inventory and/or no prior update to MFB of their products that were purchased will result in a membership violation.

Committing to MFB Quality

Any fresh-cut flowers (all fresh products) must be harvested no more than 3 days before the Wednesday delivery each week. Cold stored products are accepted if applicable, stored for no more than 8 weeks: tulips, peonies. It is the farmers responsibility to be knowledgeable of proper harvesting stages for each product type they provide.

MFB provides wholesale products to professional florists and event designers. MFB farming members are to provide fresh, high-quality flowers and foliage for every order. All inventory should arrive to MFB accurate to the product description and be free of any damage. We expect all bunches to arrive to MFB 99% damage-free, so there are no issues resulting in the products being unusable to design with. We understand that the flowers and foliage are natural, perishable items and do expect products to demonstrate some uniqueness, including: spots that can be removed without destroying the entire stem and/or variations in color within the same flower or foliage type.

The MFB team is juried to review and reject any products based on quality and description discrepancy during inventory check-in, before pickup and/or delivery to the customer. If the MFB team sees any issues with product quality, the farmer will be notified via in person at check-in or email, the sale of the product will be refunded to the customer, and the farmer will not receive commission from the product sale. Issues with products include: damaged or bruised petals, more than one broken stem, missing stems from the bunch, missing bunches, wilted or drooping stems and/or flower heads, flowers dying or wilting before pickup/delivery, shattered flowers, excessive bug damage to foliage, and a large description discrepancy with size and/or color.

Buying members have 24 hours after pickup/delivery to notify MFB staff of any order issues regarding quality. Any formal complaints of products communicated by a buying member will be documented and presented to the farmer by MFB staff. A farming member that receives 3 or more formal complaints or product issues of their inventory will result in a formal violation and may result in termination of their membership for the season.

MFB is required to provide proper storage and transportation of all products after it is checked in on Wednesday. If any damages occur to products during transportation of delivery while in the care of MFB, we are responsible for replacing those items with an equal to substitution or shopping credit for the buyer. The farming member will still receive commission payment for any orders that experience damage, only during delivery or while being in the care of MFB. 

Assets

MFB reserves the right to utilize any images taken by MFB staff of members and their products during hours of operation, and all uploaded media to the website by farming members. Members understand that no compensation will be provided to me for use of any images used on the MFB webstore and that members may not be informed in advance of the specific use of my image for promotional purposes, but credit will be given when appropriate. All images provided by farming members must be original to that member and of their actual product. We do not allow any copyrighted or stock images of products for sale through the MFB website. If stock images are required for a specific product, it must be purchased or a free image with no copyright infringement. 

Good Faith

Any members of MFB, Buyers and Farmers, should operate under good faith and conduct business with each other exclusively within the MFB platform. Buyer members should not purchase products from Farming members outside of the MFB platform during the season, providing support to the concept of the business model and respect to all participating members. In the event a wholesale buying member needs to purchase items after the Wednesday Market window for pickup and delivery, or for any reason did not get an order placed for that week, they are to contact MFB via phone or email and may access the MFB online store to purchase remaining in-stock inventory for that week. MFB staff will coordinate pickup or delivery options for any farming and buying members for those transactions.

Conflict of Interest

Members are required to disclose all conflicts of interest on or a matter that include, but are not limited to: receiving gifts, loans, contributions, or favors from suppliers, contractors, or which may otherwise create the appearance of a conflict of interest. Or being materially affiliated with or having a material financial interest in any vendor, member or supplier of MFB or any business that competes with the MFB within a 100 mile radius of the Owosso MFB location. All members shall not, either alone or in association with others, (a) solicit, or permit any organization directly or indirectly engaged with MFB to solicit, any customer of Michigan Flower Barn to leave the Company, or (b) solicit or permit any organization or person, directly or indirectly, participating and engaged within the services being sold by MFB.

Waiver of Liability & Indemnification

Member hereby releases and discharges MFB from any and all claims and liabilities arising from or caused by activities conducted on the MFB’s premises regardless of the cause of the damage or loss. Member agrees MFB and all of its members harmless from any liability, loss, damage, cost, or expense (including attorney fees) based on any claim, demand, suit, or action by any person or entity with respect to any personal injury (including death) or property damages, from any cause regarding Member’s activities on and use of MFB’s premises.

Waiver of Breach

The failure or delay from time to time of either party to insist upon compliance with any term or condition hereof shall not operate as, and is not to be construed as, a waiver or amendment of such term or condition. Any express waiver of a breach of any term or condition of this Agreement shall not operate and shall not be construed as a waiver of any subsequent breach, whether occurring under similar or dissimilar circumstances.

Severability & Violations

A member may be removed or suspended from the MFB after receiving three formal violations. Vendors who are in violation of any federal, state, local or terms of this Agreement will be subject to the following: a verbal or written warning. Any member resulting in three or more violations in verbal and written form will be subject to termination of their membership. MFB may also refer the matter to a governmental agency with jurisdiction over the subject at issue.

Should any part of this Agreement be declared invalid for any reason, such invalidity shall not affect the validity of any remaining portion thereof, and such remaining portion shall continue in full force and effect as if this Agreement originally had been executed without including the invalid portion. The parties further agree that any such court is expressly authorized to modify any such unenforceable provision of this Agreement in lieu of severing such unenforceable provision from this Agreement in its entirety, whether by rewriting the offending provision, deleting any or all of the offending provision, adding additional language to this Agreement or by making such other modifications as it deems warranted to carry out the intent and agreement of the parties as embodied herein to the maximum extent permitted by law.

Assignment

The Parties agree that neither has the right to assign any duties or rights under this Agreement.

Amendment

Any provision of this Contract that includes addition or deletion may occur by MFB only with the prior written consent of the Parties (farming member). Amendments made to the Contract, including adding or subtracting terms and conditions, will not require the signature of both parties. Adjustment shall not be construed as a new Contract or as any extension of the terms.

The Member signing this contract hereby desires to engage Michigan Flower Barn to provide services for the Member in exchange for consideration as well as the mutual promises and representations contained in this Contract, the receipt and sufficiency of which are hereby acknowledged.

By signing this contract you agree and consent to the legally binding terms and conditions of this agreement. 

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By selecting the “I Accept”, you are signing this Agreement electronically and agree the electronic signature is the legal equivalent of your manual/handwritten signature on this Agreement. You consent to the legally binding terms and conditions of this Agreement.

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